St. Ann’s Warehouse has a small staff with great ambitions, and we rely on assistance from a team of talented, dedicated volunteers and interns.

JOBS

DIRECTOR OF FINANCE

The Director of Finance is a team player, responsible to the Executive Director, Artistic Director/President and Board of Directors for the management of all financial aspects of the institution, stewarding the implementation of the annual budget, and oversight of communications and systems necessary for the smooth running of the institution and its artistic vision.  This pivotal position ranges from bookkeeping, payroll, HR, banking and insurance, to IT and utilities, to budget management and reporting. Reporting to the Executive Director, the Director of Finance interacts regularly with the Artistic Director and is a critical member of the senior staff team, which includes the General Manager, Production Manager, Development team (Director of External Affairs, Director of Individual Giving) and Marketing Director. The Director of Finance supervises the Finance/Administrative Assistant.

Duties and Responsibilities:
·   All bookkeeping including A/R, checks, journal entries, payroll and HR for employees, taxes, bank reconciliations, credit card statement reconciliation and annual audit, creating and providing regular reports to the Board, Executive Director (ED) and Artistic Director (AD);

·   Supervising Finance/Admin Asst in A/R and deposits;

·   Creating and coordinating the annual Budget with ED, AD, tracking for all departments in collaboration with GM, Production Manager (PM), Development and Marketing Directors;

·   Managing Cash flow for multiple savings and checking accounts as well as credit card accounts;

·   Working with GM and PM to reconcile production budgets and schedule payments;

·   Supporting the ED to monitor cash flow for the Capital Campaign and reconciling Capital Project expenses with Project Management Team;

·   Working with outside Auditors to prepare the annual audit and Form 990, consulting with Audit Committee and Treasurer to ensure compliance with laws and best practices;

·   Financial reporting to the Board, with ED, AD and Treasurer; includes quarterly operating budgets and balance sheets, annual budget, audits and 990’s; scheduling and organizing Board meetings and materials with ED;

·   Supplying budgets and financial information to program and development teams for grants, planning and reports;

·   Managing and assuring compliance of all insurance policies including property & liability, D & O, workers compensation, crime insurance, short term disability, policies for offsite events; health benefits, 403-B plan, employee policies and programs;

·   Reconciling box office income with GM, Finance/Admin Asst and Box Office Manager.

·   Reconciling and reporting on contributed income, concessions and outside rentals;

·   Coordinating office management, IT, office and theatrical equipment purchases and repairs with PM, GM and Facilities Manager;

·   Working with the SAW Investment Committee to schedule regular meetings and carry out the policies of the committee for SAW’s Operating Reserve, Capital Reserve, Cary Trust Funds, as well as Working Capital.

·   Supporting the ED and AD to insure the smooth implementation of the institution’s artistic vision, mission, and programs; care and welfare of its Board, staff, artists and audiences; protection and upkeep of St. Ann’s new building and environs.

Qualifications Include:
· Five or more years of leadership experience working in financial management for a non-profit mid-sized organization in an arts related field. Ability to manage a $5 million and growing annual budget;

· Strong accounting and management skills;

· Excellent communication and negotiating skills;

· Knowledge of IT, including Peachtree Accounting, OvationTix or comparable box office software, MS Office, Apple Products

· Flexibility and ability to make decisions and respond quickly to change;

· Time management skills and an ability to work efficiently and effectively on your own and as part of a team

Competitive salary is commensurate with experience and includes excellent benefits.

To apply please email cover letter, resume, three references, and salary history to email hidden; JavaScript is required. Incomplete applications will not be considered. No phone calls please. St. Ann’s Warehouse is an Equal Opportunity Employer.
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MASTER ELECTRICIAN

St. Ann’s Warehouse fills a vital niche on the cultural landscape of NYC, presenting innovative theater and multi-artist concerts that meet at the intersection of theater and rock and roll. The organization is one of the city’s most important and compelling live performance destinations, and invigorates the Brooklyn Waterfront in DUMBO. In October 2015, St. Ann’s Warehouse will open its permanent home in a former Tobacco Warehouse in Brooklyn Bridge Park.

Job Description:
The new St. Ann’s Warehouse is a 25,000 square foot site, constructed within an historic brick shell, which houses two flexible performance spaces  –  a 10,000 sq ft  open footprint Theater and a 1000 sq ft Studio for smaller scale productions, rehearsals and community gatherings – an open public garden, administrative offices, and lobbies. The Master Electrician is a new full time position responsible for managing all aspects of lighting operation and the coordination of technical elements as they relate to theater lighting systems in the facility. The Master Electrician is also responsible for the upkeep and maintenance of equipment and systems; assisting with production budgeting; overseeing lighting crews and relationships with outside vendors. The Master Electrician is expected to engage with St. Ann’s Warehouse and Brooklyn Bridge Park staff, artists, and outside rental groups.  The Master Electrician will report to the Production Manager and will work closely with the Technical Director.

Duties and Responsibilities:

·  Serve as the Master Electrician for all shows and events.

·  Facilitate communication between the production department and lighting designers to advance shows, plan and implement designs, and to prep and provide equipment necessary to tech and run shows.

·  Evaluate designs to create materials and labor budget estimates.

·  Manage lighting budgets and keep accurate records of spending for the department.

·  Train and supervise electrics staff and overhires in the preparation, load-in, maintenance, and strike of shows.

·  Act as programmer or light board operator for select events as needed.

·  Produce and update all light plots, instrument and channel hookups, and other related Vectorworks, and Lightwright documentation as needed.

·  Maintain accurate inventories of all lighting equipment.

·  Maintain lighting equipment vendor relations.

·  Participate in planning and design for capital improvements for theaters, shops, offices, and equipment upgrades.

·  With production management, work to provide and maintain a safe working environment, including managing and providing training, equipment, recordkeeping, and incident reporting.

Education, Experience and Skill Requirements:

·   At least three years diverse experience working as a Lighting Supervisor, Master Electrician, or similar, in professional dance, music and theater.

·  A practical knowledge of technical theater to include best lighting and rigging practices.

·  Strong knowledge of ETC lighting systems and equipment, including a working familiarity with EOS/ION consoles.

·  Strong knowledge of intelligent fixtures such as moving lights and scrollers, ETC Unison and Ethernet systems.

·  Strong knowledge of all aspects of theatrical lighting technologies and experience with a variety of luminaires, dimming and power distribution systems, control systems, L.E.D. technologies, and related electrical theory and practical skill.

·  Demonstrated leadership skills, experience working with designers, stage management and other areas of production.

·  Experience with touring productions and international artists is a big plus.

·  AutoCAD experience and/or Vectorworks drafting skills.

·  Excellent communication and interpersonal skills.

·  Proven ability to work independently and collaboratively in a fast-paced environment.

·  Must be able to lift up to 50 pounds and stand on feet for long time periods.

·  Must be able to negotiate stairs, ladders, lifts, and catwalks up to 30 feet above ground.

·  Ability to work a varying schedule, including nights and weekends as needed.

·  Valid driver’s license required at time of hire.

·   Familiarity with proper safety procedures and FDNY regulations for Places of Public Assembly.

Competitive salary is commensurate with experience and includes excellent benefits.

For consideration please e-mail resume and cover letter along with salary history and three references as a single Word or PDF Document to email hidden; JavaScript is required.  No phone calls, please. St. Ann’s Warehouse is an Equal Opportunity Employer.
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DIRECTOR OF INDIVIDUAL GIVING

The Director of Individual Giving is a key member of the Development team at St. Ann’s Warehouse, a mid size, international arts organization, located in DUMBO, Brooklyn. The Director of Individual Giving joins St. Ann’s at a time of major growth and transition, as the organization completes a $31m Capital Campaign and establishes a permanent home in its new building on the Brooklyn Waterfront, which opens this fall. The Director of Individual Giving, who reports to the Executive Director, is responsible for cultivating, soliciting, and stewarding major gifts and shepherding a growing “Inside Circle” giving program for individual donors.

In the last three years, St. Ann’s Warehouse has diversified its funding base, and it is the responsibility of the Director of Individual Giving to identify and develop new sources of individual support for capital projects, productions and programming initiatives, potential Board candidacy, and event underwriting. The Director of Individual Giving will inherit a growing portfolio of individual donors at a time when St Ann’s annual budget will increase by over $1.5M. St. Ann’s Warehouse is seeking an outgoing, creative and accomplished individual to expand on this growth at an extraordinarily opportune and exciting moment in St. Ann’s history.

Duties include:
·  With Artistic, Executive and External Affairs Directors, planning and implementing a development plan and strategy for the Inside Circle, Major Gifts, and Production support for the fiscal year;

·   Actively developing relationships with new donors and soliciting entry-level gifts of $1,800 and above for the Inside Circle;

·   Identifying and managing Major Gifts donors and candidates;

·   Aggressively cultivating and engaging the Brooklyn tech and new media communities;

·   Overseeing and stewarding Members above the $500 level in conjunction with Membership, and cultivating potential Major Gifts and Inside Circle donors from this group;

·   Tracking all $500 gifts and above, sending out monthly solicitation and renewal materials and following up with current donors for the Annual, Board, and Capital funds;

·   Managing financial reporting pertaining to all Individuals, including Board, Inside Circle, Capital and Production support, and reconciling all gifts with the Finance Department;

·   Preparing acknowledgement letters for all gifts for the Annual, Board and Capital funds from the $500 level and above.

·   Stewarding services to individual donors including arranging performance tickets and greeting donors at St. Ann’s productions and cultivation events as required;

·   Conducting prospect research and preparing individual giving profiles;

·   Planning, coordinating and executing annual appeals (both mailed and digital) including the end of year and strategic campaigns surrounding season or project-specific initiatives;

·   Identifying, interviewing, training, and managing Development interns.

Annual Gala:
Responsible for planning and implementing the St. Ann’s Annual Gala, currently for over 500 people, including:

·   With Artistic and Executive Directors and senior staff, planning and directing all aspects of the Gala from invitations to décor to catering, rentals, program and signage, front of house, ushers and security;

·   Coordinating with Production and Facilities staff that all aspects of the Gala are operating smoothly and troubleshooting potential issues;

·   Leading and coordinating with St. Ann’s Board, Honorees, and Gala Committee members their individual appeals to potential guests and donors and, where appropriate, soliciting gifts on their behalf;

·   Soliciting additional Gala Committee members, table, ticket buyers and contributors from the St. Ann’s individual giving pool;

·   With Artistic and Executive Directors, Board and Honorees, seating all Gala tables and Gala ticket-buyers/guests;

·   Acknowledgements plus record-keeping for all Board, Honoree, and individual guests;

·   Coordinating and implementing follow up strategies and cultivation for all Gala Chairs and guests;

·   Keeping excellent records of all aspects of the Gala for future planning.

Special Events:
Responsible for planning and implementing approximately 15 events per year, from Opening Night parties (400+ people) to Inside Circle events at local restaurants (25-40 people) to intimate artist receptions in private homes (20-40 people).

Desired Qualifications:
·   Planning and problem-solving skills, the ability to manage multiple tasks simultaneously, and the ability to work and collaborate as part of a team;

·   A proven track record soliciting and securing major gifts and/or Board development;

·   Bachelor’s Degree with a Masters in an arts administration field preferred;

·   Minimum of five years’ hands on experience with fundraising and donor relations in the performing arts field;

·   Excellent personal and written communication skills and a sense of humor;

·   A working knowledge of New York City philanthropy;

·   Knowledge of all Microsoft Office programs and Blackbaud Raiser’s Edge or similar donor-management databases.

Start date: Immediately. Competitive salary is commensurate with experience and includes excellent benefits. To apply please email cover letter, resume, three references, and salary history to email hidden; JavaScript is required. Incomplete applications will not be considered. No phone calls please. St. Ann’s Warehouse is an Equal Employment Opportunity Employer.
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USHERS

At this time, we do not anticipate needing volunteer ushers for the remainder of the 2014-15 season.


Internships

School credit is available for internships with a minimum commitment of 8 hours per week over one semester. To apply, please fax or e-mail your resume and cover letter to Erik Wallin at email hidden; JavaScript is required or fax: 718.522.2470.

Technical Production
Interns who work with the Production Management staff will receive hands-on experience in carpentry, rigging, lighting and sound engineering, with a focus on execution and design. Interns also have the opportunity to work as members of the production crew and house staff. Hours will vary with the production schedule.

Administration
Interns are needed to assist St. Ann’s busy office with producing and promoting international and multi-disciplinary presentations. Administrative interns will work closely with marketing and development staff and assist with general office work as needed. Duties will be focused primarily on marketing, distribution, and database maintenance using Raiser’s Edge, a leading non-profit development software. Computer proficiency is a must. Interns may also assist with audience services and gala opening night events.

Marketing
Interns assist in the promotion of St. Ann’s Warehouse events and performances. Duties include production and distribution of promotional materials, mailing list and website maintenance. Computer proficiency is a must.

Development
Like all not-for-profit organizations, St. Ann’s Warehouse is dependent upon financial support from a wide variety of foundations, corporations and individuals. Intern duties include research, grant-writing, special events, and donor database maintenance. Applicants should have excellent writing skills and be computer proficient.

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