St. Ann’s Warehouse has a small staff with great ambitions, and we rely on assistance from a team of talented, dedicated volunteers and interns.
For 36 years, St. Ann’s Warehouse has filled a vital niche in the cultural landscape of NYC, presenting innovative theater and multi-artist concerts that meet at the intersection of theater and rock and roll. Since 2000, the organization has become one of the city’s most important and compelling live performance destinations, activating warehouse spaces and the Brooklyn Waterfront in DUMBO. The organization recently completed a two-year capital project, transforming a former Tobacco Warehouse into a state-of-the-art, permanent home in Brooklyn Bridge Park for global artists of distinction, American avant garde masters and emerging artists ready to work on a grand scale. This fully equipped, open, flexible theater is the domain of the Production Manager in service to a dynamic international, regional and local producing and presenting mission.
The Production Manager is a highly trained, creative, experienced, and resourceful full time professional responsible for the daily operations, leadership, administration of the St. Ann’s Warehouse theater and the artistic and technical implementation of all its programs, events and activities. The Production Manager is a senior staff person who works closely as a team with the Artistic Director and General Manager on all policies related to presenting world class programming both within St. Ann’s versatile theater and outdoors in Brooklyn Bridge Park, from season planning, budgeting and management, to scheduling, technical planning and negotiating with visiting artists and companies. The PM directly oversees the Technical Director, Master Electrician and Facilities Manager as well as freelance crew, and is responsible for developing and managing relationships with directors, designers, and production managers, as well as outside equipment vendors and service providers. The PM is expected to engage with St. Ann’s Warehouse Board, staff, audience, and artists; must have good people and communication skills, and a healthy love of theater and artists. (S)he is also responsible for managing the operation, upkeep and maintenance of all the technical aspects of the facility and its equipment. The Production Manager reports to the Artistic Director.
SPECIFIC RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED, TO:
• Ensure that all productions and events at St. Ann’s Warehouse are held to the highest possible production and artistic standards;
• Work with Artistic Director and General Manager to evaluate projects for presentation at St. Ann’s Warehouse or at outdoor or site specific venues;
• Prepare production budgets for all incoming productions and events;
• Work with General Manager to prepare and maintain seasonal Master Calendar;
• Lead the team of Technical Director, Master Electrician, and Sound Associate to:
• Negotiate and advance all technical riders;
• Prepare and oversee load-in and technical schedules for all productions;
• Hire and contract free lance technicians, designers and run crew as needed;
• Maintain and update equipment inventories;
• Establish policies and procedures for staffing and servicing Rental Programs;
• Serve as the primary authority throughout load-in and technical rehearsals, ensuring that artistic vision, schedule and budget are being adhered to;
• Communicated clearly and promptly with designers and directors as to the feasibility of their ideas; whenever possible, propose alternatives to unfeasible ideas;
• Work with incoming designers and companies to ensure that all applicable fire and assembly codes are followed;
• Formulate, disseminate and regularly review safety procedures to ensure the highest possible level of workplace safety;
• Oversee Facilities Manager to ensure that St. Ann’s Warehouse is kept to the highest standards of cleanliness, repair and operational efficiency;
• Oversee Facilities Manager in preparing annual facilities/operating budget;
• Establish and maintain relationships with rental vendors, scene shops, etc;
• Work closely with finance and development staff to prepare funding budgets and proposals related to capital improvements and equipment purchases;
• Support Development department in the production of annual Gala and other events;
• Be the primary liaison with Brooklyn Bridge Park, the City, State, FDNY, NYPD and other agencies regarding the technical and permitting needs and operational issues related to indoor and outdoor programming and use;
APPLICANTS SHOULD HAVE:
• Minimum of 5 years experience as a Production Manager or Director of Production; proven experience working with international companies or in international touring;
• A broad working knowledge of all aspects of technical design and production;
• Proven experience of budget management;
• The ability to track and complete multiple projects in a timely fashion;
• Strong communication, negotiation and problem solving skills;
• Strong leadership, interpersonal and organization skills;
• A thorough familiarity with Microsoft Office programs, a strong working knowledge of CAD programs (either AutoCAD or Vectorworks, ideally both),
• Valid Driver’s License ;
• A great sense of humor.
Salary DOE + benefits. St. Ann’s Warehouse is an Equal Opportunity Employer.
DEVELOPMENT AND SPECIAL EVENTS INTERNSHIP
St. Ann’s Warehouse fills a vital niche on the cultural landscape of NYC, presenting innovative programming that meets at the intersection of theater and rock and roll. Since 2000, the organization has become one of the city’s most important and compelling live performance destinations. In Fall 2015, St. Ann’s Warehouse moved to a permanent home in a former Tobacco Warehouse in Brooklyn Bridge Park and is now a defining cultural destination on the Brooklyn waterfront.
The Development and Special Events Intern will work directly with the Director of Individual Giving and the Development Associate in support of St. Ann’s fundraising efforts. The intern will gain valuable nonprofit arts fundraising experience with a particular emphasis on special events at a time of exceptional institutional growth and will be an integral part of St. Ann’s staff as we settle in to our new home.
Duties and Responsibilities: Helping with gift acknowledgements and other mailings, researching prospective donors, maintaining accurate data in Raiser’s Edge, and assisting with St. Ann’s Inside Circle and Membership programs. The intern will also play a key role in the planning and execution of a wide variety of events, including intimate donor receptions and dinners; opening night/ supporting events for Mark Rylance’s ‘Nice Fish’, The Young Vic’s ‘A Streetcar Named Desire’, and NoFit State’s ‘Bianco’; and, most importantly, St. Ann’s annual Gala, which attracts over 450 guests and raises more than $650,000.
Candidates must possess exceptional writing and interpersonal skills, extreme attention to detail, and be both bright and sociable. The ideal candidate will also be focused, independent, and genuinely excited to explore nonprofit fundraising. The position requires a commitment of at least 20 hours per week with some nighttime availability around specific events. In the weeks leading up to the Gala, hours will increase. The internship is unpaid, but academic credit is available for those currently enrolled in a university along with a monthly metro card and opportunities for complimentary tickets. This internship is open to recent graduates as well as current students.
• Experience in the performing arts
• Keen interest in development, particularly special events
• Excellent written and verbal communication skills
• Excellent organizational skills
• Fluency in Microsoft Office, especially Word, Excel, and Outlook
• Coursework in theater or arts administration preferred
• Raiser’s Edge/ database familiarity preferred
At this time, we do not anticipate needing volunteer ushers for the remainder of the 2015-16 season.
Interns who work with the Production Management staff will receive hands-on experience in carpentry, rigging, lighting and sound engineering, with a focus on execution and design. Interns also have the opportunity to work as members of the production crew and house staff. Hours will vary with the production schedule.
Interns are needed to assist St. Ann’s busy office with producing and promoting international and multi-disciplinary presentations. Administrative interns will work closely with marketing and development staff and assist with general office work as needed. Duties will be focused primarily on marketing, distribution, and database maintenance using Raiser’s Edge, a leading non-profit development software. Computer proficiency is a must. Interns may also assist with audience services and gala opening night events.
Interns assist in the promotion of St. Ann’s Warehouse events and performances. Duties include production and distribution of promotional materials, mailing list and website maintenance. Computer proficiency is a must.
Like all not-for-profit organizations, St. Ann’s Warehouse is dependent upon financial support from a wide variety of foundations, corporations and individuals. Intern duties include research, grant-writing, special events, and donor database maintenance. Applicants should have excellent writing skills and be computer proficient.